Privacy Policy
1. Data We Collect
We collect information you provide directly, including: personal identification data (name, email, phone number), company information, employee records, attendance data, documents you upload, and payment information. When you use AI Copilot or other AI features after giving consent, we also process the prompts you type and relevant HR context used to answer. We also automatically collect usage data such as IP addresses, browser type, device information, and usage patterns through our analytics systems.
2. How We Use Your Data
We use your data to: provide and maintain the Service, process payments and manage subscriptions, send notifications and communications related to the Service, improve and optimize the platform, ensure security and prevent fraud, comply with legal obligations, provide customer support, and (only with your explicit consent) generate AI-assisted HR insights via OpenAI. We do not sell your personal data to third parties.
3. Data Storage and Security
Your data is stored on secure servers provided by Supabase, with data centers located in the European Union. We implement industry-standard security measures including encryption at rest and in transit, regular security audits, access controls, and automated backups. Despite our best efforts, no method of transmission over the Internet is 100% secure.
4. Data Sharing
We may share your data with: the Apple App Store for in-app subscriptions on iOS; Stripe for web checkout only; cloud infrastructure providers for hosting; analytics services to improve the platform; OpenAI when you consent to AI features (chat messages and necessary HR context are sent to OpenAI to generate responses); and legal authorities when required by law. All third-party providers are bound by data processing agreements that ensure the protection of your data in compliance with GDPR.
5. Your Rights
Under GDPR and applicable data protection laws, you have the right to: access your personal data, rectify inaccurate data, request deletion of your data, restrict processing of your data, data portability, object to processing, and withdraw consent at any time. To exercise these rights, contact us at sales@marconisoftware.com.
6. Cookies and Tracking
We use essential cookies necessary for the functioning of the Service, such as authentication tokens and session identifiers. We may also use analytics cookies to understand how the Service is used. You can manage cookie preferences through your browser settings. Disabling essential cookies may affect the functionality of the Service.
7. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically. Continued use of the Service after changes constitutes acceptance of the updated policy.
8. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact our Data Protection Officer at sales@marconisoftware.com. For GDPR-related inquiries, you also have the right to lodge a complaint with your local data protection authority.